Services
Bookkeeping and financial management built for restaurants. Every plan is billed monthly, includes the client area and the free community, and can be canceled any time.
QuickBooks ProAdvisor Certified
Essential Bookkeeping
$499 / month
For independent restaurants that need reliable books and monthly financial statements.
- QuickBooks Online managementChart of accounts maintained, transactions categorized and records kept organized.
- Bank reconciliationsUp to 2 bank accounts reconciled monthly.
- Credit card reconciliationsUp to 2 business credit cards.
- Income and expense trackingBusiness revenue and operating expenses categorized.
- Monthly profit and loss statementRevenue, food and beverage costs, labor and operating profit, when your records support that breakdown.
- Monthly balance sheetAssets, liabilities and equity summarized.
- Monthly cash flow summaryA basic view of cash coming in and going out.
- Restaurant sales reconciliationPOS sales summaries compared with recorded deposits, with basic discrepancies investigated.
- Monthly financial packageYour reports plus a short written summary of notable changes.
- Monthly email supportAnswers to routine bookkeeping questions.
Service limits: One location, up to 2 bank accounts, 2 credit cards and about 100 to 150 transactions a month.
What's not included
- Payroll or sales tax services
- Paying vendor bills or managing bill payment approvals
- Sending customer invoices or collecting receivables
- Historical bookkeeping cleanup or catch-up work (see Books Cleanup below)
- Tax preparation, tax advice or filing tax returns
- Weekly cash flow forecasting or budgeting
- Inventory counts and detailed food-cost analysis
- Meetings beyond onboarding and monthly reporting
- Fractional CFO advice or ongoing financial planning
Some of these are included in Financial Management.
Financial Management
$999 / month
For established restaurants that want organized books, help managing financial workflows and actionable monthly insights.
Everything in Essential Bookkeeping, plus:
- Accounts payable managementVendor bills entered and categorized, due dates tracked and a payment schedule prepared for your approval.
- Accounts receivable trackingInvoices issued when needed, outstanding balances monitored and routine reminders sent.
- Monthly cash flow analysisAvailable cash, upcoming obligations and potential shortages reviewed.
- Budget versus actual reportingMonthly results compared with your budget, with major variances explained.
- Restaurant KPI reportingFood cost %, labor cost %, prime cost, operating margin and sales trends, when reliable data is available.
- Month-over-month comparisonsChanges in sales, major expenses, profitability and cash balances.
- Vendor expense analysisUnusual spending and rising supplier costs flagged, with savings opportunities.
- Monthly financial review meetingOne 45-minute meeting to discuss your reports, cash flow and recommended actions.
- Basic cash flow forecastA rolling 4 to 8 week cash outlook from known balances, expected receipts and scheduled payments.
- CPA coordinationRecords organized and routine questions from your tax professional answered.
- Priority supportRoutine questions answered within an agreed business-day timeframe.
Books Cleanup
One-time project · Fee based on scope
Behind on your books, or not sure they're right? Books Cleanup gets your QuickBooks file accurate and up to date, so monthly bookkeeping can start from a clean slate.
- Catch-up bookkeeping for months that were never entered
- Bank and credit card accounts reconciled back to your statements
- Miscategorized transactions corrected and duplicates removed
- Chart of accounts organized for restaurant reporting
- POS sales matched to deposits for the cleanup period
- Accurate opening balances, ready for monthly service
How pricing works: The fee depends on how many months need catching up, how many accounts are involved and the condition of your records. You get a written quote after a review of your books, and no work starts until you approve it.
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